A payment profile lets a company set up once how its employees pay for trips — from the company balance, a corporate card, or by invoice. After that, employees don't pick a method by hand at checkout: the platform applies what the company configured. It keeps spending under control.
How it works
- A company admin opens Payment Profiles and selects the legal entity.
- Enables the payment methods to allow — Balance, Card, Invoice — and sets the default plus the fallback order.
- Optionally adds corporate cards and decides whether employees may pay with their own personal cards.
- At checkout the employee sees the company's ready-made method and, if allowed, may choose a personal card.
- Personal cards live on the Personal tab — they're used only when the employee explicitly picks them.
Tabs on the page
- Company — company settings and corporate cards (admins only).
- Personal — the employee's own saved cards.
- Archived — archived cards (split into Personal and Company).
Getting started
- Multiple legal entities? A selector at the top of the Company tab switches between them; your current entity is preselected. Each entity has its own independent profile. With a single entity, no selector is shown.
- If the entity is missing a legal name or tax number, a yellow banner asks you to complete the company details; it disappears once both are filled.
- A "Set up payment methods" banner means the profile has never been saved — the platform offers starter settings you can adjust and save.
- The last-updated date is shown at the bottom of the form.
Still have questions? Message us in the support chat or at support@travel-code.com — include your order number so we can help faster.