Overview
Travel Code supports multiple user roles within corporate accounts, allowing you to control who can book, approve, manage budgets, and access reporting across your organization.
Available Roles
Corporate accounts come with several standard roles designed to match common organizational structures:
- Director — manages the company's people and settings (for example Robert's tools and Robert automation) and sees the company's orders and travel data. The Director who owns the company account is the account owner, who also manages Company modules.
- Travel manager — manages guest travellers and employees' sessions, sets travel rules such as Robert automation, and sees the company's travel data.
- Accountant — sees and pays the company's invoices, sees the company's travel analytics and company cards, manages per diem settings, and can view guest travellers.
- Top manager — sees all company cards and manages per diem settings.
- Employee — books for themselves and their own guest travellers and sees their own trips.
- Traveller — sees their own trips; their email is their company sign-in and is managed by the Director or Travel manager.
- TMC admin — for partner travel agencies: manages their own company the way a Director does.
Each role has specific permissions tailored to typical workflows in corporate travel management.
Custom Roles
If your organization requires permissions that don't fit the standard roles — for example, a regional approver with budget oversight but no booking rights, or a compliance officer with audit access — custom roles can be added on request.
To set up a custom role, contact your account manager or reach out to support at support@travel-code.com. We'll work with you to define the exact permissions needed.
Managing Your Team
Roles are assigned in Settings → People (/app/employees): open the employee and change the Role field. If you need help with Robert AI, simply ask him to explain current team permissions or guide you through adding new members — he can pull the relevant documentation and walk you through the steps.