Per diem is used beyond the Expense Policy → Per diem section, in two everyday flows.
When creating a trip budget
On the Allocate budget step, pick the destination country and city — the platform calculates the amount from the dates and the number of participants you entered on the first step, and shows the breakdown: how many full days, how many departure/return days, at which rate. One click and the amount is filled into the budget.
If the amount was not filled in even though the breakdown is shown, the budget currency doesn't match the rate currency. The budget currency comes from its card account (or is chosen when a budget is created without an account) and doesn't change, and the platform will not convert the per diem: what is paid is the amount the government published. The call on the final figure is yours.
When adding an expense
The expense form offers the same calculation: enter the destination, the trip dates and the number of employees.
When you accept the amount, a line is added to the expense thread explaining where it came from — which destination, how many days and people, and which table was used. An expense without a receipt must always account for its own amount.
Related articles
- Per diem: daily allowances and the per diem calculator
- Per Diem: What It Is and Where the Rates Come From
- Per diem settings: calculation, payout and accounting
- Per Diem Rates Reference
- Per Diem: Your Own Rate Table
- Per diem in an expense report: how each day is calculated
- Presence: counting days spent outside the platform
- Per diem report in Analytics
Still have questions? Message us in the support chat or at support@travel-code.com — include your company name and the destination in question.