Invoices: see and pay everything your company owes
The Invoices page brings together everything your company has to pay: trip orders and your Travel Code plan. You can see
what is overdue, what is due soon, pay in one click, download PDFs and export the list for your accounting team.
Where to find it
Left sidebar → Expenses → Invoices (/app/invoices).
What you see on the page
Each trip order is its own invoice, and the invoice number is the order code. An order appears here once it is in
Pre-booking, In progress or OK status and has an amount to pay. The amount matches the total shown on the order page.
At the top, four tiles give you the full picture:
- To pay: everything still owed.
- Overdue: shown in red when there is an amount.
- Due in the next 7 days: invoices due between today and 7 days from now.
- Paid this month: payments received in the current calendar month.
Each tile shows the amount, the currency and the number of invoices. Tiles are totalled in your company's main order
currency. Invoices in other currencies are listed as separate lines under the main figure (for example "+ 1,200 EUR · 2
invoices"), so different currencies are never added together.
The table has these columns:
- Invoice: number, an Order or Subscription badge, and the issue date.
- For: the traveller (plus "+N" when there are more) and the services, such as Flight · Hotel · Train · Transfer.
- Due: the due date, with "in N days", "Today" or "N days ago" (in red), and "Instalment n of N" for orders paid in
instalments.
- To pay: what is still owed, with "of {total}" when part is paid.
- Status.
- Actions: Pay and a Download PDF icon.
How to find an invoice
1. Open Filters. Every change applies straight away, and the panel shows how many filters are active.
2. Narrow the list with any of these:
- Type: All, Orders or Subscription.
- Search: an invoice number (order code) or a traveller's name.
- Status: Unpaid, Overdue, Part paid, Paid, Payment failed (you can pick several).
- Issued period: a date range.
- Legal entity: shown when you have access to more than one legal entity.
- Company: shown to TMC admins, to pick one of your clients ("All companies" by default).
3. The number of matches is shown under the filters ("Found: N"). Click Reset all to clear the filters.
To sort, click the Invoice (issue date), Due, To pay or Status column header. By default the newest invoices come first.
Sorting by status puts the most urgent first: Overdue, Payment failed, Part paid, Unpaid, Paid.
How to see the details of an invoice
Click a row. The detail panel shows:
- the amount to pay (or the total, once paid), "{paid} paid of {amount}" and the date of the last payment;
- "Next payment: {amount} by {date}" when the order is paid in instalments;
- Issued and Due dates, the company or legal entity and the travellers;
- a Payment schedule for orders with two or more instalments, with each instalment marked "Covered" or "Not paid yet";
- the buttons Pay, Download PDF and Open order.
How to pay an invoice
1. Click Pay on the row or in the detail panel.
2. For a trip order, the order page opens with the usual payment methods. Choose one and complete the payment.
3. For a plan invoice paid by card, a secure payment page opens in a new tab.
The Pay button is shown while there is something left to pay.
How to get a joint invoice for several orders
1. Tick the checkboxes of the order rows you want. The checkbox in the header selects all orders on the page.
2. A bar appears with the number of selected orders and the total to pay (per currency, for example "1,000 USD + 200
EUR").
3. Click Joint invoice (PDF). One PDF invoice for all the selected orders opens in a new tab.
The joint invoice includes the selected orders that still have something to pay. To download the selected rows as a
spreadsheet instead, click Export selected (Excel). Click Clear to drop the selection.
How to export the list
1. Set the filters you need.
2. Click Download next to the filters and choose Excel (.xlsx) or CSV.
The file contains the whole filtered list, not only the current page, up to 1,000 invoices. Columns: Number, Type, For,
Company, Issued, Due, Amount, Paid, To pay, Currency, Status. The CSV opens correctly in Excel. The file is named
invoices-YYYY-MM-DD.
Good to know
- Statuses:
- Unpaid: nothing paid yet, due date not reached.
- Part paid: some money received, due date not reached.
- Overdue: money is still owed and the due date has passed. The detail panel shows how many days overdue.
- Paid: fully paid. The date of the last payment is shown.
- Payment failed: a plan renewal card payment that did not go through.
- How the due date is set:
1. If the order is paid in instalments, the due date is the next instalment that your payments don't cover yet.
2. Otherwise, it is the order's "pay before" date.
3. Otherwise, it is the order date plus the invoice payment terms (in days) agreed for your company.
The same date is printed as "Pay by" on the PDF invoice, so the list and the PDF always match.
- The tiles always show the full picture. The Type, Status, Search and Issued-period filters don't change them, so an
old overdue invoice stays in Overdue whatever period you look at. The legal-entity filter does narrow the tiles.
- Trips an employee paid with their own personal card are not company invoices, so they are not listed.
- The PDF icon appears when a printable invoice is available for the order, including paid orders.
- Changing a filter clears your row selection.
- Pagination: 10, 25, 50 or 100 rows per page (25 by default).
Subscription invoices (your Travel Code plan)
- Plan invoices appear under Type → Subscription. They include card invoices (with their own PDF and payment page),
plans ordered by bank transfer that are waiting for payment (number SUB-…, marked "Bank transfer"), and plan
payments taken from the company balance (shown as "Paid from balance").
- For a plan ordered by bank transfer, Pay opens Plan & billing.
- On the European storefront your plan is billed in EUR, and on the GBP storefront in GBP. Paying for the plan by card
there sets up automatic renewal in that currency, at the price fixed when you subscribed.
- Subscription invoices are shown to the company's own users.
FAQ
I'm an Employee. Why can't I open Invoices? Invoices are open to Directors, Travel managers and Accountants of your
company. Ask one of them for the invoice you need.
Why is an invoice "Overdue" when we already paid part of it? The order is paid in instalments and the latest instalment
date has passed without being fully covered. Open the invoice to see the payment schedule and the next amount due.
Why don't the tiles change when I filter by status or date? The tiles are designed to always show everything you owe, so
nothing overdue is hidden by a filter. Only the legal-entity filter narrows them.
Can I get one invoice for several trips? Yes. Tick the orders and click Joint invoice (PDF).
Which currency are our invoices issued in? In the currency of your contract with us. If your contract is in euros, your
invoices are in euros, and so on.
Our invoices are in two currencies. Why are they not added together? Amounts in different currencies are never converted
or summed. The main figure is in your company's order currency, and other currencies are listed under it.
Can I pay for our plan in euros? Yes. On the European storefront the plan is billed in EUR, and on the GBP storefront in
GBP.
Related articles
- Wallet: your company balance, top-ups and paying from the balance
- Cashback on card spend
- Budgets: plan and track company spending
- Company cards: access, departments, history and charges
Still have questions? Message us in the support chat or at support@travel-code.com.
