Germany's three-month rule and France's long-assignment cut count every day an employee spends at one place. Trips booked on the platform are counted automatically. Days the platform never saw, such as a trip booked elsewhere or site visits by car, are added on the Presence tab.
Where to find it
Click your avatar → Settings → Expense management → Expense Policy → Per diem → Presence.
How to add days
- Pick the employee.
- Choose the country, the city and the first and last day. Optionally add a note, for example "site visits by car".
- Click Add.
What the table shows
Every period per place, with its source: Expense report, Booked trip or Added by hand. It also shows the three-month status:
- Counting since …
- Ends within two weeks
- Over three months
Good to know
- Days are added here by your Director or Accountant. If a warning looks wrong, ask one of them.
- When days are added or removed, the employee's open reports are re-checked at once.
- Only days added by hand can be deleted here.
- A nightly check also re-runs the rules on existing reports:
- draft reports are recalculated in full;
- submitted and approved reports are updated only if the payout amount does not change;
- exported and closed reports are never touched.
FAQ
The three-month warning is wrong because the employee was elsewhere in between. Add the missing days, or the trip booked elsewhere, here on Presence. Open reports are re-checked immediately.
Why can't I delete a period? Only days added by hand can be deleted. Periods that come from expense reports and booked trips are counted from those records.
Will adding days change a report that is already approved? Only if the payout amount stays the same. Exported and closed reports never change.
Related articles
- Per diem: daily allowances and the per diem calculator
- Per Diem: What It Is and Where the Rates Come From
- Per diem settings: calculation, payout and accounting
- Per Diem Rates Reference
- Per Diem: Your Own Rate Table
- Per Diem in Trip Budgets and Expenses
- Per diem in an expense report: how each day is calculated
- Per diem report in Analytics
Still have questions? Message us in the support chat or at support@travel-code.com.